BECOME PART OF THE TEAM
Events Coordinator
Welcome
Thank you for your interest in the role of Events Coordinator at OYEZ Arts Limited.
Oyez Arts is a Charitable Community Benefit Society on a mission to transform Altrincham Town Hall into a vibrant, multi-purpose cultural hub at the heart of the town.
We programme and host an exciting mix of arts and cultural events, community celebrations, private hires, workshops, film nights, weddings, wellbeing classes and more. Alongside our own programme, we work with local artists, facilitators, businesses and community groups to make the Town Hall a space where people can meet, create and thrive.
We believe in the power of shared experiences. Whether it’s a packed gig night, a community gathering or a beautifully personal wedding celebration, we’re here to make it memorable.
We are a small, passionate team working together to make our vision for the Town Hall a reality and are now looking for a proactive, organised and personable Events Coordinator to help us deliver brilliant experiences and support the continued growth of Oyez.
The ROle
Events Coordinator
The Events Coordinator plays a central role in the day-to-day running of our venue and events programme. From first enquiry to day-of coordination, you will help ensure every event runs smoothly and every client feels supported.
This is a hands-on role combining administration, customer service and live event delivery. The Events Coordinator will work across multiple projects, liaising with a wide range of internal and external stakeholders, and will be required to manage competing priorities simultaneously.
Key Information
SALARY: National Living Wage - £12.71 per hour
HOURS: 24 Hours per week, part time role with potential to extend to full time.
LOCATION: Altrincham Town Hall, 25 Market Street, WA14 1PF
WORKING PATTERN: Flexible, including some evenings and weekends
REPORTS TO: Events Manager
Key Responsibilities
Event Enquiries & Client Management
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Acting as a first point of contact for event enquiries (phone and email)
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Conducting venue tours/ viewings and building strong client relationships
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Preparing quotes and cost estimates
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Issuing booking forms, contracts, terms & conditions and health & safety information
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Managing the event diary and tracking deadlines
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Preparing invoices and managing deposits
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Ensuring all required paperwork is completed and filed
Event Planning & Coordination
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Coordinating room layouts, catering requirements and technical needs
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Preparing detailed event sheets
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Keeping Directors and team members updated on key event details
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Liaising with internal team members and external partners
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Supporting project timelines and ensuring smooth delivery
Event Delivery
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Assisting with event setup and breakdown (furniture, decor, equipment)
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Supporting live events including bar service, ticket sales and front-of-house
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Ensuring high standards of presentation across the venue
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Supporting basic technical setups (projectors, screens)
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Providing excellent customer care throughout
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Going the extra mile to ensure client satisfaction
General Administration
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Managing and updating client databases
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Supporting with printing, email communications and mailouts
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Conducting research to support programming and community engagement
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Assisting with general office tasks as required
Person Specification
Criteria
Experience, Skills & Knowledge
Essential
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Excellent customer service skills, experience providing customer-focused service with success.
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Passion for the arts and community- focused projects.
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Strong administrative skills including use of Microsoft Office Suite or equivalent.
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Excellent communicator. Must deliver communications with a professional and warm approach - in person & via email/ telephone.
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Fast learner: must be able to easily pick up new systems, platforms and be eager to make improvements in processes.
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Strong critical thinking skills with the ability to work independently and with a forward-thinking approach to problem solving.
Desirable
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Experience managing multiple projects of varying scales simultaneously
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Experience managing social media networks
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Experience working in non-profit arts environment
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Experience working with project management systems such as Monday.com, DocuSign & QuickBooks
Why Join Oyez?
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Be part of a growing, community-driven arts organisation
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Work in a beautiful historic venue at the centre of Altrincham
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Gain hands-on experience across multiple aspects of event delivery
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Enjoy a flexible working pattern
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Contribute directly to meaningful cultural and community activity
Equality, Diversity & Inclusion
OYEZ Arts Limited is committed to building an inclusive organisation that reflects the community we serve.
We welcome applications from individuals of all backgrounds and particularly encourage applications from people who are underrepresented in the arts and cultural sector.
Research shows that candidates from underrepresented backgrounds are less likely to apply for roles if they don't meet 100% of the criteria.If you're excited about this role but your experience doesn't perfectly align with every point in the job description, we still encourage you to apply. We're looking for someone who can grow with us and bring a unique perspective to the team.
If you require any reasonable adjustments during the application process, please let us know.
HOW to apply
The deadline for applications is Wednesday 4th March 2026, 12 noon.
Please note: We review applications and reserve the right to close an advert early if we identify suitable candidates. To avoid disappointment, submit your application as soon as possible.
Please send:
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An up-to-date CV
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A short cover letter/ supporting statement detailing how you meet the essential criteria and main responsibilities of the role. Alternatively, this can be provided as a short video/audio response no more than 5 minutes in length.
Email: enquiries@oyezarts.co.uk
Subject line: Events Coordinator Application
We look forward to hearing from you and welcoming a new member to the OYEZ team.